Junior Bilingual (French | English) Receptionist for a Professional Services Client - 16835

Duration:  6 mo (High chance of conversion to Perm) 
Location:  Montreal on-site 
Job ID:  16835 

Our Professional Services Client is in need of a Junior Bilingual (French | English) Receptionist

Must Have:

• Bilingual (French | English)
• High School Diploma 
• 2+ years experience with Microsoft/Google Suite 

Nice to Haves:

• Previous Professional Services Experience 

Key Responsibilities

• Greet any visitors to the office, and log into the Visitor database.
• Issue and maintain inventory of daily visitor pass-cards and updating the database if necessary.
• Assists any site visitors with any information requests.
• Draft standard and non-standard correspondence.
• Pick up and distribute any messages left in the overnight mailbox.
• Manage all iOffice Catering Requests (new requests, edits, cancellations, dietary restrictions, quantities)
• Validate request specifications with requestors (quantity, dates, order, event details, client information)
• Closely collaborate with the AV Coordinator in managing meeting room logistics (furniture set up, meeting start and end time, meeting agenda, special requirements)
• Manage the logistics of complex catering events
• Prepare and update the food and beverage tracking sheet
• Research menus and caterers and place orders according to requirements (to meet budgets)
• Preparation of conference rooms for internal and client meetings of various sizes
• Preparation of coffee for client and staff meetings
• Clearing meeting rooms after meetings
• Coordinate and manage all invoices pertaining to events to ensure accurate costing.
• Validate information and coding for invoices needed in e-payables (finance)
• Order meals for next day catering requests
• Coordinates and manages relationships with catering and other vendors
• Managing firm banners requests for branding opportunities (request log, deliveries and returns)