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Junior Bilingual (French | English) Receptionist for a Professional Services Client - 16835

Job Type: Contract
Positions to fill: 1
Start Date: Jun 27, 2022
Job End Date: Dec 31, 2022
Pay Rate: Hourly: Negotiable
Job ID: 120813
Location: Montreal
Duration:  6 mo (High chance of conversion to Perm) 
Location:  Montreal on-site 
Job ID:  16835 

Our Professional Services Client is in need of a Junior Bilingual (French | English) Receptionist

Must Have:
  • Bilingual (French | English)
  • High School Diploma 
  • 2+ years experience with Microsoft/Google Suite 
Nice to Haves:
  • Previous Professional Services Experience 
Key Responsibilities
  • Greet any visitors to the office, and log into the Visitor database.
  • Issue and maintain inventory of daily visitor pass-cards and updating the database if necessary.
  • Assists any site visitors with any information requests.
  • Draft standard and non-standard correspondence.
  • Pick up and distribute any messages left in the overnight mailbox.
  • Manage all iOffice Catering Requests (new requests, edits, cancellations, dietary restrictions, quantities)
  • Validate request specifications with requestors (quantity, dates, order, event details, client information)
  • Closely collaborate with the AV Coordinator in managing meeting room logistics (furniture set up, meeting start and end time, meeting agenda, special requirements)
  • Manage the logistics of complex catering events
  • Prepare and update the food and beverage tracking sheet
  • Research menus and caterers and place orders according to requirements (to meet budgets)
  • Preparation of conference rooms for internal and client meetings of various sizes
  • Preparation of coffee for client and staff meetings
  • Clearing meeting rooms after meetings
  • Coordinate and manage all invoices pertaining to events to ensure accurate costing.
  • Validate information and coding for invoices needed in e-payables (finance)
  • Order meals for next day catering requests
  • Coordinates and manages relationships with catering and other vendors
  • Managing firm banners requests for branding opportunities (request log, deliveries and returns)