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Senior Records & Information Analyst/Taxonomist to review and instituting taxonomy / file structure for Water Use Planning and Licensing Team. - 16713

Job Type: Contract
Positions to fill: 1
Start Date: Jun 27, 2022
Job End Date: Oct 31, 2022
Pay Rate: Hourly: Negotiable
Job ID: 120800
Location: Vancouver
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Our Utilities Client is looking for a Senior Records & Information Analyst/Taxonomist to review and instituting taxonomy / file structure for Water Use Planning and Licensing Team. - 16713

Initially 4-months contract with chances of extension. Hybrid work model (2 days per week)

Must Have:
  • Experience as Taxonomist/Records & Information Analyst with record management
  • Working knowledge of  Electronic systems assessment, Paper records assessment, Existing process diagrams
  • Hands on experience with Outlook and SharePoint
  • Strong communication skills, strong facilitation skills, able to gather high level business requirements and come up with recommendations. Experienced in Outlook and SharePoint most preferred.

Responsibilities: 
  • The consultant shall provide consulting services related to reviewing and instituting taxonomy / file structure for Water Use Planning and Licensing Team.
  • Electronic systems assessment: to assess the use of shared drives, Outlook, Share Point, Oracle database and any other pertinent electronic system; Paper records assessment;Existing process diagrams.
  • Assess existing taxonomies, file structures and related filling practices (e.g. file naming, folder level tree structure).
  • Identify areas for improvement and recommend a strategy to achieve a future state that complies with pertinent legal and privacy requirements, with records management best practices and standards, and with applicable Organization's internal records and information management policies.
  • Assist the Joint Use department in prioritizing issues to focus on to implement a sound recordkeeping system, which may include: metadata management to promote efficient and effective search and browsing; establishing retention periods and respective implementation strategy; establishing which records should be generated and the elements required for completeness; security management; recordkeeping procedures.