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Int. Project Manager / Business Analyst to manage and deliver a backlog of enhancements to a Student Information System within the education industry

Job Type: Contract
Positions to fill: 1
Start Date: Dec 12, 2022
Job End Date: Dec 31, 2023
Pay Rate: Hourly: Negotiable
Job ID: 125223
Location: Toronto
Int. Project Manager / Business Analyst to manage and deliver a backlog of enhancements to a Student Information System within the education industry
Contract: until Dec 2023 (option to extend for further 12 months)
Location: Remote (may be occasional travel across Ontario)
Hours: 35 hours per week (flexible scheduling)
Project Management and Coordination
  • Provide overall Project Management for all SIS enhancement and improvements
  • Coordinate and prepare materials for all committee meetings
  • ensure committees and members complete assigned work and provide decision or input in timely manner to other layer of the governance structure.
  • Work with committee members to resolve competing interest and requirements to ensure the SIS provide sufficient functionality to all school boards
  • Work closely with SIS vendors to assign approved work from committees, review issues, clear roadblocks and provide overall support to ensure work is completed on time.
  • Monitor and track vendor work plans, including milestones, phases, and tasks and upcoming planned changes
  • Provide project status including risk management on regular basis
Business Analysis
  • Review, interpret and translate Ministry compliance documentation (e.g., PPMs, directive memos) to ensure SIS functionality is in compliance
  • Document requirements for reports, data analytics, application interfaces
  • understand and document programming/data interfaces between Ontario SIS and external programs
  • Monitor vendor for compliance with overall contract
  • Direct support to the committees in analyzing issues and devising standards/ technical resolution to meet the needs of all Boards
  • Gather requirements and work with others to coordinate and articulate workable solutions by understanding SIS functions, gathering information, evaluating output requirements and formats.
  • Design and enhance business process diagrams and other related models.
  • Liaise with vendor and contribute with other staff in identifying and recommending controls by identifying problems and improving written procedures.
Administrative Duties
  • Prepare agendas, recording meeting minutes, initiating follow-up action, analyzing, and establishing priorities and timelines,
  • conducting research, and developing reports, coordinating a variety of projects, organizing activities, processing a continuous volume of work at a high level of accuracy and precision, and keeping current professionally.
  • Facilitate and initiate meetings and projects with minimal supervision, in conjunction with the day-to-day management of file structures (document management and retention).
  • Other duties as assigned
Must haves:
  • 7+ years experience managing IT projects in a large complex environment (system/software projects)
  • Experience facilitating large meetings and teams in virtual settings
  • Experience with Visio or similar diagramming software
Nice to have:
  • Ontario School board process and systems knowledge
  • A bachelor’s degree or diploma in IT management, Business Management, Engineering, or Computer Science
  • Formal Project Management training or certification