Int. Project Manager / Business Analyst to manage and deliver a backlog of enhancements to a Student Information System within the education industry

Int. Project Manager / Business Analyst to manage and deliver a backlog of enhancements to a Student Information System within the education industry
 
Contract: until Dec 2023 (option to extend for further 12 months)
Location: Remote (may be occasional travel across Ontario)
Hours: 35 hours per week (flexible scheduling)
 
Project Management and Coordination

• Provide overall Project Management for all SIS enhancement and improvements
• Coordinate and prepare materials for all committee meetings
• ensure committees and members complete assigned work and provide decision or input in timely manner to other layer of the governance structure.
• Work with committee members to resolve competing interest and requirements to ensure the SIS provide sufficient functionality to all school boards
• Work closely with SIS vendors to assign approved work from committees, review issues, clear roadblocks and provide overall support to ensure work is completed on time.
• Monitor and track vendor work plans, including milestones, phases, and tasks and upcoming planned changes
• Provide project status including risk management on regular basis

Business Analysis

• Review, interpret and translate Ministry compliance documentation (e.g., PPMs, directive memos) to ensure SIS functionality is in compliance
• Document requirements for reports, data analytics, application interfaces
• understand and document programming/data interfaces between Ontario SIS and external programs
• Monitor vendor for compliance with overall contract
• Direct support to the committees in analyzing issues and devising standards/ technical resolution to meet the needs of all Boards
• Gather requirements and work with others to coordinate and articulate workable solutions by understanding SIS functions, gathering information, evaluating output requirements and formats.
• Design and enhance business process diagrams and other related models.
• Liaise with vendor and contribute with other staff in identifying and recommending controls by identifying problems and improving written procedures.

Administrative Duties

• Prepare agendas, recording meeting minutes, initiating follow-up action, analyzing, and establishing priorities and timelines,
• conducting research, and developing reports, coordinating a variety of projects, organizing activities, processing a continuous volume of work at a high level of accuracy and precision, and keeping current professionally.
• Facilitate and initiate meetings and projects with minimal supervision, in conjunction with the day-to-day management of file structures (document management and retention).
• Other duties as assigned

Must haves:

• 7+ years experience managing IT projects in a large complex environment (system/software projects)
• Experience facilitating large meetings and teams in virtual settings
• Experience with Visio or similar diagramming software

Nice to have:

• Ontario School board process and systems knowledge
• A bachelor’s degree or diploma in IT management, Business Management, Engineering, or Computer Science
• Formal Project Management training or certification