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Intermediate Compliance Administrative Assistant provides a wide range of clerical and administrative functions to support the members of the Compliance team

Job Type: Contract
Positions to fill: 1
Start Date: Nov 28, 2022
Job End Date: Jun 30, 2023
Pay Rate: Hourly: Negotiable
Job ID: 125072
Location: Vancouver

The Compliance Administrative Assistant provides a wide range of clerical and administrative functions to support the members of the Compliance team. A high degree of accuracy and attention to detail is essential for this role, as is the ability to work well under the pressure of changing priorities and deadlines. Discretion is key to this role as the Compliance Administrative Assistant frequently deals with highly confidential documents and matters. The Compliance Administrative Assistant delivers high-quality work in a timely manner, is highly organized, and able to work efficiently and effectively with a demanding workload.

Must have:
  • Relevant experience in a control function (e.g., compliance, risk, internal audit).
  • Strong financial and business acumen
  • Excellent written and verbal communication skills - ability to articulate findings/views in a clear and concise manner to colleagues, management, and portfolio management groups
  • Excellent organizational skills and attention to detail
  • Advanced knowledge of Microsoft Office suite (namely Word, Outlook and Excel), including ability to: create charts and spreadsheets; create reports on extensive amounts of data; and to manage multiple and complex calendars
  • Excellent typing skills and proficient in Adobe Pro and other common office applications
  • A professional and discreet manner, using tact, sound judgment and diplomacy at all times
  • Excellent verbal and written communication skills
  • A strong work ethic and a talent for detailed work
  • Ability to manage high volumes of priorities and deadlines
  • Completion of a related degree or diploma program such as business, commerce, law or office administration
  • Knowledge of SharePoint and PowerPoint
  • Experience in the financial industry
  • Successful completion of the Canadian Securities Course or Investment Funds in Canada course
  • Strong interpersonal and relationship management skills.
Primary Responsibilities
  • Provide general clerical services including document preparation, formatting, scanning, and printing; data entry; creating and updating charts/diagrams; and ad hoc department requests
  • Provide support for project management of the department and follow-up with team members
  • Assist with the operation of the Star Compliance System requests/queries, develop and maintain the existing and future processes and applicable records including SharePoint sites
  • Manage the Compliance office shared mailboxes (Compliance, Preclearance, MNPI, Privacy)
  • Act of records coordinator by maintaining all electronic and hard copy records held by the Compliance Office in an organized and secure manner
  • Maintain Compliance office SharePoint sites and the shared drive folders, as well as the hard copy documents both on-site and in off-site storage
  • Assist with maintaining internal databases for confidentiality walls/restricted lists/confidentiality agreements, and BCI subsidiaries, including uploading documents and editing confidential information
  • Coordinate travel for department staff including booking flights/hotels, managing approvals, preparing travel expense reimbursements and reconciling department credit card
  • Assist with the preparation of documents for signature and the relevant signature request forms