Jr. Executive Receptionist/Administrative Assistant to support key flagship office in Toronto - 18587
Job Type: Contract
Positions to fill: 1
Start Date: May 29, 2023
Job End Date: May 29, 2024
Pay Rate: Hourly: $ 23
Job ID: 129791
Location: Toronto
Jr. Executive Receptionist/Administrative Assistant to support key flagship office in Toronto - 18587
Location: Toronto (100% on site 8 am to 5 pm daily)
Duration: 1 year (possibility of extension)
Responsibilities:
• Manage Reception area
• Providing visitor nametags; signing in & out guests/visitors.
• Handle customer escalations
• Typing Memos/letters/preparing reports
• Signing out equipment on request
• Type, edit, format, proofread, copy, mail, fax and file correspondence and/or documents.
• Event coordination; liaison between organizer/requestor and Landlord to provide complete and accurate documentation for event approval
• Booking Meeting rooms/Event Space organizing room setup as requested
• Secure Access Cards and Keys; provide Access Card to Vendors/Suppliers to perform contracted and approved duties
Must have skills:
1. **Must be fully vaccinated
2. *** 3 years experience as an EA in corporate environment
3. Well versed with Pivot tables, V-look up (google suite)
Nice to have skills:
7. MS Suite; Advanced abilities
8. Facilities Experience
9. French (spoken/written)
Project details: Required to support our key flagship office in Toronto in the role of our executive receptionist/admin assistant
Location: Toronto (100% on site 8 am to 5 pm daily)
Duration: 1 year (possibility of extension)
Responsibilities:
• Manage Reception area
• Providing visitor nametags; signing in & out guests/visitors.
• Handle customer escalations
• Typing Memos/letters/preparing reports
• Signing out equipment on request
• Type, edit, format, proofread, copy, mail, fax and file correspondence and/or documents.
• Event coordination; liaison between organizer/requestor and Landlord to provide complete and accurate documentation for event approval
• Booking Meeting rooms/Event Space organizing room setup as requested
• Secure Access Cards and Keys; provide Access Card to Vendors/Suppliers to perform contracted and approved duties
Must have skills:
1. **Must be fully vaccinated
2. *** 3 years experience as an EA in corporate environment
3. Well versed with Pivot tables, V-look up (google suite)
Nice to have skills:
7. MS Suite; Advanced abilities
8. Facilities Experience
9. French (spoken/written)
Project details: Required to support our key flagship office in Toronto in the role of our executive receptionist/admin assistant