Junior PCO - Supports the Senior Managers, with the roll-out of new processes and practices for execution of records inventories - 30072

Job Type: Contract
Positions to fill: 1
Start Date: Jun 01, 2023
Job End Date: May 30, 2024
Pay Rate: Hourly: Negotiable
Job ID: 129573
Location: Toronto
Junior PCO
Location Address: 40 Temperance Street 15th Floor - hybrid – 2 days/week onsite this role - MAY require travel to Quebec (couple of weeks in summer 2023)
Contract Duration: 1 year

Story Behind the Need
Business group: Regulatory Controls and Initiatives

Reporting to the Senior Managers, Records & Information Management (RIM), Internal Controls, Global Wealth Management (GWM), the Analyst supports the GWM RIM Team to execute on the RIM initiatives outlined within the GWM records management program; records inventories, physical and digital records management, reporting etc. The Analyst will provide support to the Records Inventory Team and the Records Management Team responsible for physical and digital records while also working on other prioritized initiatives.

Manages Organizational Change

• Supports the Senior Managers, with the roll-out of new processes and practices for execution of records inventories and management of physical and digital records including communications and training of key resources within the business.
• Establishes relationships with key stakeholders within the business & 3rd parties to assist with the execution of a records inventory and the effective management of physical and digital records.

Manages Operations

• Supports the Records Inventory Team to capture and record key information about records identified through the records inventory process. Responsible for ensuring the accuracy and completeness of the information captured within the records inventory.
• Supports the Records Inventory Team & the Records Management Team, to document the project plan, timelines, and schedule for conducting record inventories and introduction of new processes for management of paper records within GWM locations.
• Works with the Records Inventory Team & the Records Management team, to provide status reporting to track the progress and completion of records inventories and to track the progress of GWM locations RE disposition of paper records within the business in alignment with Scotiabank’s RIM policies, standards, and guidelines.
• Supports the annual destruction process for paper records at Iron Mountain for all GWM Business Units
• Responsible for the management of the GWM RIM teams Group email account

Manages Compliance
• Identifies risks and escalates identified issues where appropriate to the Senior Managers Records and Information Management for review.
• Effectively manages the interests and input of all stakeholders and builds a collaborative working relationship across GWM and Enterprise.
Supporting Strategy and Policy
• Supports the development and updating of GWM RIM specific procedures
Supporting Other Projects as Required
• Responsible for supporting other prioritized GWM RIM initiatives as required

Must Have Skills:
1) 1-3 years’ experience working on projects involving implementation of new processes that involve organizational change
2) Experience acting in a support role to capture and record information obtained from key stakeholders during facilitated working sessions
3) Good working knowledge of Microsoft Excel, PowerPoint, and Word

Nice-To-Have Skills:
1) Knowledge of financial regulations applicable to the Wealth Management Businesses (e.g., MFDA, IIROC, OSC, etc.)
2) Experience in the records and information management field
3) Knowledge of Scotiabank organizational structure

•Undergraduate degree required