Project Control Officer Maintain the project files; this pertains to project documentation and budgets- 27487
Job Type: Contract
Positions to fill: 4
Start Date: Oct 24, 2022
Job End Date: Feb 24, 2023
Pay Rate: Hourly: Negotiable
Job ID: 123482
Location: Toronto
Project Control Officer
Location Address: Hybrid - 40 King Street W Sub Basement – currently remote, expectation to come in 1-2 days/week when regulations change
Contract Duration: 4 months
Story Behind the Need
Business group: Global Compliance Transformation Program Office
Projects: Supporting PMs and Directors within the Compliance Transformation Program on multiple projects
Responsibilities:
The Project Control Officer is assigned the work by the Program Director. Under direct supervision of the Director/PMs - the Project Control Officer assumes project support responsibility for all aspects of the project over the entire project life cycle (initiate, plan, execute, control, close).
• Responsible for supporting the Project Team in the following: Maintain the project files; this pertains to project documentation, approvals, drawdowns, spreadsheets, meeting minutes, monthly status reports, third party contracts and other correspondence and documentation as appropriate.
• Maintain the budget; this includes auditing items to be delivered under projects, reviewing the weekly and monthly time tracking reports for anomalies, ensuring all invoices have been approved with the proper sign-offs prior to payment and ensuring drawdowns are properly recorded and maintaining ongoing cost to complete forecasts. This includes full reconciliation of the project budget and completing investigations for differences as they occur.
• Act as the project secretariat; this includes preparing/distributing agendas, attending meetings, preparing/distributing clear and detailed minutes on a timely basis, recording, communicating and following up on action items and maintaining project distribution lists.
• Support the Program Director to ensure all appropriate areas are represented on the project team and to maintain momentum of the project against a background of constantly conflicting priorities.
• The individual is required to multitask on several projects at one time depending upon complexity and activities in progress. Formally document and cost project activities by using the Microsoft Project tool
• Ensures ongoing communication of project status, completing the agreed on project reports and escalating issues to the Program Directors as needed
Must Have Skills:
1) 5+ years of PCO/PM experience in the banking industry
2) 5+ years of demonstrated experience with maintaining project financials and reporting
3) Advanced skills with MS Office, especially MS Project (also Excel, PPT, Word)
4) Demonstrated experience dealing with large and complex projects
Nice-To-Have Skills:
1) Clarity PPM experience an asset
2) Compliance experience - has executed compliance initiatives and/or mandatory projects
3) PMP certification preferred
Education:
Post-secondary degree, ideally in computer science, business or related field
PMP certification preferred
Location Address: Hybrid - 40 King Street W Sub Basement – currently remote, expectation to come in 1-2 days/week when regulations change
Contract Duration: 4 months
Story Behind the Need
Business group: Global Compliance Transformation Program Office
Projects: Supporting PMs and Directors within the Compliance Transformation Program on multiple projects
Responsibilities:
The Project Control Officer is assigned the work by the Program Director. Under direct supervision of the Director/PMs - the Project Control Officer assumes project support responsibility for all aspects of the project over the entire project life cycle (initiate, plan, execute, control, close).
• Responsible for supporting the Project Team in the following: Maintain the project files; this pertains to project documentation, approvals, drawdowns, spreadsheets, meeting minutes, monthly status reports, third party contracts and other correspondence and documentation as appropriate.
• Maintain the budget; this includes auditing items to be delivered under projects, reviewing the weekly and monthly time tracking reports for anomalies, ensuring all invoices have been approved with the proper sign-offs prior to payment and ensuring drawdowns are properly recorded and maintaining ongoing cost to complete forecasts. This includes full reconciliation of the project budget and completing investigations for differences as they occur.
• Act as the project secretariat; this includes preparing/distributing agendas, attending meetings, preparing/distributing clear and detailed minutes on a timely basis, recording, communicating and following up on action items and maintaining project distribution lists.
• Support the Program Director to ensure all appropriate areas are represented on the project team and to maintain momentum of the project against a background of constantly conflicting priorities.
• The individual is required to multitask on several projects at one time depending upon complexity and activities in progress. Formally document and cost project activities by using the Microsoft Project tool
• Ensures ongoing communication of project status, completing the agreed on project reports and escalating issues to the Program Directors as needed
Must Have Skills:
1) 5+ years of PCO/PM experience in the banking industry
2) 5+ years of demonstrated experience with maintaining project financials and reporting
3) Advanced skills with MS Office, especially MS Project (also Excel, PPT, Word)
4) Demonstrated experience dealing with large and complex projects
Nice-To-Have Skills:
1) Clarity PPM experience an asset
2) Compliance experience - has executed compliance initiatives and/or mandatory projects
3) PMP certification preferred
Education:
Post-secondary degree, ideally in computer science, business or related field
PMP certification preferred